Renew Europe is looking for an Accounts Assistant (Dutch- or French-speaking)

Contract type: Temporary Agent

Type of post: Assistant

Grade: AST 7 (cfr. article 2 (c) of the Conditions of employment of other servants of the European Communities)

Dpt/ Unit: Finance

Number of posts available: 1

Place of employment: Brussels. Occasional travel to other Members States and to Strasbourg during the plenary session.

Approximate timetable for the selection procedure

The Closing date for application is 31 May 2023 at 23:59

• Pre-selection of the candidates: June 2023

• Written tests & Interviews : June 2023

• List of suitable candidates drawn up: June 2023

About the Renew Europe Group

Renew Europe is the pro-European political group in the European Parliament. We are the third largest political force with more than 100 Members in the Assembly.

Job Description

The Renew Europe Group is seeking to recruit an Accounts Assistant to support its Finance Unit.

The Accounts Assistant fulfils a supranational function within the Renew Europe Group Secretariat. As our Accounts Assistant, you will be responsible for all Chapters in our Group’s budget. You will represent the interests of the Group, be a reliable team member within the Finance Unit, and work closely together with the Head of Unit for Finance.

This role involves carrying out tasks, which include:

• Undertaking internal control for all Chapters of the Group’s budget, including ex-ante verification, final checks on payments and centralisation of contract, subscriptions, calls for tenders, etc.;

• Working on the implementation of the Group budget and on monthly statements for specific budget lines (for Authorising Officers);

• Encoding of invoices concerning (in collaboration with financial assistants);

• Working on recovery of VAT (preparing of VAT declarations for France, Germany and other Member States) and give assistance to colleagues for questions related to VAT or financial rules;

• Coordinating calls for tender (both for Group and MEPs); Working on relations with suppliers and service providers;

• Working with the Group’s accounting system (Navision);

• Preparing for annual audits and for audits of external auditors;

• Travelling occasionally to Strasbourg as well as to other European locations.

The post in the Secretariat of the Renew Europe Group requires great availability (for example high frequency of meetings, irregular working hours), flexibility, adaptability to varying workload, as well as an ability to work well in a team in an international and multicultural environment. Suitable candidates must, among other things, be capable of grasping wide-ranging issues, be able to respond rapidly to changing circumstances and communicate effectively.

The Renew Europe Group shares the European Parliament’s efforts in taking reasonable steps towards ensuring a healthy work environment and the general well-being of our staff, by for example, promoting work-life balance measures. Teleworking is currently possible up to two days per week (in one’s place of employment).

Qualifications and Languages required:

In accordance with the terms of Article 5 of the Staff Regulations:

1. Candidates must have at least a level of education, which corresponds to:

   1. a) post-secondary education attested by a diploma and appropriate professional experience of at least 10 years (fulltime), or

   2. b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least 11 years (full time) after acquisition of the qualifications specified above.

2. A thorough knowledge of the following languages: Dutch or French (language 1)

3. Candidates must also have a thorough knowledge of English

4. At least 8 years of professional experience (full-time) in accounting, gained in an EU institution, an international organisation or other multi-cultural working environment, whereas at least 3 years of proven experience in the duties of an Accounts Assistant / Accounting Officer.

Additional criteria, which would be an asset:

1. Professional experience in the European institutions;

2. Good knowledge of the institutional structure of the EU and its activities and familiarity with the operation of political groups;

3. Experience in working in an international environment;

4. A good working knowledge of other languages of the EU.

5. A good knowledge of the Financial Regulation applicable to the general budget of the Union.

Compensation and Benefits

Click on this link to discover the compensation & benefits offered by the European Institutions. In addition, the Renew Europe Group offers an individual training budget to staff members.

General Admission Conditions

Under article 12, (2) of the Conditions of Employment of Other Servants (CEOS) of the European Communities:

• you must be a national of a Member State of the European Union

• you must be entitled to your full rights as citizen

• you must have fulfilled any obligations imposed by the laws concerning military service

• you must produce the appropriate references/certificates for performance of the duties.

Equal opportunities

The Renew Europe Group is an equal-opportunities employer that is committed to diversity and to creating an inclusive working environment. We encourage applications from qualified candidates who fulfil the job requirements regardless of their age, ethnic or social origin, religion, colour, national origin, gender, sexual orientation or identity or disability.

Data protection

Any personal data generated in connection with the recruitment procedure shall be processed pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by Union institutions and bodies, offices and agencies, and on the free movement of such data. Any personal data shall be processed only for the purpose and in the framework of the present recruitment procedure.