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Regional Programme and Policy Assistant

International Organization for Migration

Deadline 09.06.2023

International Organization for Migration is looking for a Regional Programme and Policy Assistant

Position Title: Regional Programme and Policy Assistant

Duty Station: Brussels, Belgium (Regional Office)

Classification: General Service Staff, Grade G5

Type of Appointment: One Year Fixed Term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 9 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall responsibility and guidance of the Head of the Policy & Programme Support Unit and the direct supervision of the Senior Regional Migrant Assistance Specialist, the incumbent will provide support on migrant protection and assistance-related issues, as follows:

Core Functions / Responsibilities

  1. Support the Senior Regional Migrant Assistance Specialist with tasks linked to assistance to vulnerable migrants, as necessary.

  2. If and when delegated by the Senior Regional Migrant Assistance Specialist, review, edit and coordinate inputs to project proposals, reports and other documents provided by IOM country offices for approval for submission/ endorsement. In this regard, particular attention will be placed in the development, follow up and reporting on the centrally funded/managed projects under the European Union Actions.

  3. Contribute to capacity building of IOM country offices in the region, governmental and non- governmental stakeholders, by providing support to the development of training materials and delivering trainings.

  4. Assist in liaising with IOM country offices and contribute to strengthening their Protection portfolios through resource mobilisation, identification of donors’ priorities, strategies and related funding opportunities at European institutions level, including assistance in designing regional and multi-country programmes.

  5. Contribute to the thematic knowledge sharing and regional knowledge management efforts, including through the participation in production and maintenance of knowledge management tools.

  6. Support the Senior Regional Migrant Assistance Specialist in monitoring, briefing on EU policy developments in the Protection Core thematic area, drafting public information documents, articles, statistics and reports on IOM activities, for internal and external distribution, including public, private and EU partner institutions.

  7. Contribute to regional policy development by conducting research on the conditions that lead to vulnerability of migrants, future trends relevant to IOM activities in the EU and in third countries, and by conducting policy analysis and drafting documents.

  8. Assist in collecting lessons learned and compiling good practices in the area of project implementation, monitoring and evaluation, systematic involvement of beneficiaries, external communication strategies, application of a gender perspective in projects and activities, to be shared with the IOM country offices in the region.

  9. Assist in preparing/organizing information meetings, visits of delegations in coordination with appropriate RO Brussels and country office colleagues (seminars, conferences: venue, agenda, meetings, draft reports, logistical arrangements, etc).

  10. Draft meeting reports and minutes; routine correspondence, letters, reports, memoranda, as well as IOM documents and forms related to IOM operational and administrative matters. Provide additional administrative support to the Senior Regional Migrant Assistance Specialist.

  11. Support the implementation of Protection Core’s communication framework by supporting the organization of virtual webinars, drafting of AVMs newsletter, among other.

  12. Undertake any assigned duty travel and participate in meetings as required.

  13. Perform such other duties as may be assigned.

Required Qualifications and Experience


  • Bachelor’s Degree or equivalent in European studies, international relations, political science, law, business administration from an accredited academic institution with 3 years of relevant professional experience;


  • Completed high school degree with 5 years of relevant professional experience.


  • Direct experience with and exposure to the EU environment related to migration both in terms of liaison and resource mobilisation or administrative support is required;

  • Good knowledge of the EU, its structure and funding mechanisms;

  • Demonstrated experience and knowledge on migration issues: counter-smuggling, counter- trafficking, assistance to vulnerable migrants especially Unaccompanied Migrant children and protection of children in the context of migration in general.


  • Excellent writing, drafting, editing and reporting skills;

  • Very good organisational skills;


For this position, fluency in English is required (oral and written). Working knowledge of French or Spanish is desirable.

Required Competencies


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

  • Courage: demonstrates willingness to take a stand on issues of importance.

  • Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Delivering results: produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

  • Communication: encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply

Interested candidates are invited to submit their applications to [email protected] by 9 June 2023 23:59 (CEST - Brussels time), referring to this advertisement in the subject line (VN 2023-25 Regional Programme and Policy Assistant) and including the following documents:

  1. a) CV

  2. b)  Cover Letter

  3. c)  Questionnaire on Mandatory Requirements (Page X)

In order for an application to be considered valid, IOM only accepts applications duly completed. IOM reserves the right to contact shortlisted candidates only.

Posting period:

From 25.05.2023 to 09.06.2023

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