European Trade Union Confederation logo

Administrative Assistant (French-speaking)

European Trade Union Confederation

Deadline 03.10.2022 €3,562/month (est.)

European Trade Union Confederation is looking for a Administrative Assistant (French-speaking)

The European Trade Union Confederation is seeking to employ a

Full time administrative assistant (native level French or English speaker) to support the work of the General Secretary’s office. Initial 7 months maternity cover (November to June) with a possibility of a permanent position thereafter.

Job Description

Your tasks will include:

  • Supporting the General Secretary’s office in administrative work (organising and follow-up of meetings and conferences, drafting and translating invitations and agendas in English and French)

  • Ensuring the smooth daily running of the office

  • Managing the agenda: scheduling appointments, events and interviews, ensuring follow up, travel and logistical arrangements

  • Check upcoming engagements and ensure General Secretary is fully briefed

  • Manage translations

  • Deal with incoming correspondence and disseminate as appropriate

  • Assist with the preparation and follow up of statutory meetings and committees

  • Organising, updating and maintaining a good filing and archive system

  • Liaising with member organisations and European Institutions

  • Compile and process expenses in liaison with the finance department

  • Ensure good internal communication and division of tasks between the General Secretary’s and other offices

Profile

  • Must have native level French with an excellent command of English or vice versa

  • Knowledge of other EU languages would be an advantage

  • Excellent organisational and interpersonal skills

  • Prepared to multi task, prioritise and meet tight deadlines

  • Must be able to uphold a strict level of confidentiality

  • Ability to adapt to a challenging environment

  • Willing to work as part of a small team, but also independently as required

  • Open to learning new skills, procedures and practices

  • Strong communication skills orally, written and by email

  • Relevant experience in a similar role in a European or international setting would be an asset

  • Good command of MS Office tools (Word, Excel, Outlook)

We offer

We offer a competitive salary in category I of our pay scale*, and an attractive package of fringe benefits in line with qualifications and experience.

The daily work will be undertaken in the ETUC offices in Brussels. Occasional travel may be required

Starting date:

14 November 2022
Please forward a CV and cover letter to Sinead Tiernan, Head of Human Resources, ETUC at

vacancy@etuc.org by 3 October 2022 ETUC is an equal opportunities employer.

GDPR: to comply with data protection laws, ETUC does not retain unsuccessful candidate applications. If you would like to know about future employment opportunities, please visit our website where all our vacancies are posted www.etuc.org

* Starting salary of Category I payscale is €3.562 gross per month. The successful candidate will be placed on the payscale in line with experience


While we do our best in sharing high quality job postings, Jobs in Brussels guarantee or be made responsible for the content in the postings (e.g. specified deadlines or links).