European Cyclists' Federation is looking for a Velo-city Intern

About the European Cyclists’ Federation (ECF)

• We are the single European umbrella federation of member-based civil society organisations advocating and working for more and better cycling.
• We promote cycling as a sustainable and healthy means of transport and leisure.
• With more than 70 member organisations from over 40 countries, we harness the power of European cycling movements as the only voice at the pan-European level.
• We are based in Brussels and our roots are in Europe, but the challenges we face are global, and we are ready to meet them as the world’s largest and best-known cyclists’ advocacy organisation.

About Velo-city

The Velo-city conference is the European Cyclists' Federation (ECF) annual flagship event, organized by the ECF together with selected host cities every year in a different city. In 2024, Velo-city took place from 18-21 June in Ghent, Belgium and in 2025 it will take place in Gdansk, Poland from 10-13 June. Since its first edition in 1980, Velo-city has played a valuable part in promoting cycling as a sustainable and healthy means of transport for all. Every year, it brings together a growing number of about 1600 participants from over 60 countries who are involved in the policy, promotion and provision for cycling, active mobility and sustainable urban development. The conference exhibition showcases the latest innovations for a better cycling experience in cities and beyond!

You will find the wrap up video of Velo-city 2022 Ljubljana here: https://www.youtube.com/watch?v=UPvU4HPH33w and a video or Day 2 at Velo-city 2024 Ghent here: https://www.youtube.com/watch?v=nOqwxnJ6VV8

Internship description

As an intern you will assist the team in performing the daily office tasks to fulfil the ECF mission. You will have the opportunity to learn, apply and develop your abilities in assisting in event & communications management. You will work in direct collaboration with the Velo-city team in preparation for the upcoming Velo-city conference. Your tasks will focus on:

• Supporting Velo-city communications: content generation for social media platforms, graphic design support (e.g. help preparing visual materials including videos), writing/editing/publishing articles, website updates;
• Assisting with the event organisation, preparation and evaluation;
• Desktop research on relevant stakeholders and support the work for exhibition and sponsorship partnerships;
• General administrative support: organisation of meetings (both in person and online), agenda, room and catering logistics, taking minutes, preparing presentations, formatting of documents etc., as well as financial administration support, filing, reimbursements etc.

What do we offer?

You will have a place in Europe’s and the world’s largest pro-cycling federation to promote cycling as the healthiest, most climate-friendly and efficient means of transport and leisure. Your internship will be in an office located in the heart of Brussels full of friendly, passionate and international colleagues. There are a lot of opportunities to learn and to demonstrate creativity, initiative, research and management skills, as well as to work on community building, advocacy and cycling-related issues, while building your cycling network.

We offer a full time 6-months internship paid approximately €1035 monthly. A 3 months extension is foreseen provided the internship is successful. This is a professional internship agreement, according to Belgian law, called Convention d’immersion professionnelle (FR) or Beroepsinlevingsovereenkomst (NL). It includes a clear description of the tasks and the expected competences acquired by the end of the internship.

Candidates must be eligible to work in the EU and able to live and work in Belgium during their internship. The candidate should be able to start in mid-November 2024.

What do we expect?

• Fluency (oral and written) in English
• Familiarity with social media management and communications
• Familiarity with graphic design including video creation
• Familiarity with tasks of conference/event management
• Solid knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Teams)
• Ability to pay attention to details, meet tight deadlines, take initiative, problem-solving attitude
• Share commitment to ECF’s values
• Ability to work in a diverse cross-cultural environment
• Interest in cycling and sustainable mobility

Terms:

• Internship should start in mid-November 2024 (exact starting date to be agreed upon together)
• Applicants must be able to commit to 9 months.
• Applicants must have an EU work permit.

How to apply?

Please send your CV and cover letter in one PDF in English to hr@ecf.com with a subject line: Velo-city Internship September 2024. Your application has to include:

• Cover Letter (max. 1 page)
• CV in English (max. 2 pages)

Incomplete and/or late applications will not be considered. Closing date for applications: Monday, 30 September at 23h59 CET. Online interviews will take place between 10-11 October 2024.

Thank you in advance to all those who take the time to apply to this offer. Due to the high number of applicants expected, only shortlisted candidates will be contacted and interviewed.

Equal opportunity

ECF is an equal opportunity employer and encourages applications from all qualified candidates irrespective of racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.